Provide direct administrative support to the Program Director to ensure efficient operation of the Cut it Forward office and mission;

Answer and respond to phone calls and texts, schedule meetings and support visitors;

Exhibit polite and professional communication via phone, e-mail, mail, and in-person;

Provides information by answering questions and requests;

Carry out administrative duties such as filing, typing, copying, binding, scanning etc;

Support team by performing tasks related to organization and strong communication;

Assist in generating/scheduling digital content for Social Media, Email Marketing, etc;

Provide skilled administrative, project, and office technology support;

Manage databases for grants and fundraising;

Assist with general e-mail and mail correspondence, and coordinating communications such as annual reports, board reports, presentations, etc;

Assist with the preparation of presentations and building agendas and meeting materials;

Support grant writing and programming through budget tracking assistance, team coordination, website updates, administrative support, etc;

Assist with the planning and execution of educational workshops, events, etc. - including community events, fundraising events, as well as internal events (e.g., Board and Staff events);

Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies;

Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques;

Contributes to team effort by accomplishing related results as needed;

Additional duties as needed and defined by Program Director.

Ability to handle stressful, fast-paced, and unprecedented situations;

Ability to communicate effectively verbally and in writing; 

Flexibility, problem solving skills, and experience; 

Ability to effectively meet, engage, and build rapport with the public; ability to establish effective working relationships with supervisor and Board of Director;

Ability to lead and facilitate tough conversations, hold space for individuals and families, and be empathetic; 

Expertise with office technology and communication, as well as support tools including collaboration platforms (e.g. Google Workspace, Squarespace, other web forms, etc.);

Ability to actively participate and collaborate with others on one's own team for the achievement of the nonprofit’s goals;

Ability to accurately record and document meeting minutes;

Possess administrative writing skills;

Must have a solid understanding and general experience with Microsoft Office software programs, Google Workspace and graphic design programs like Canva;

Ability to create and maintain exceptional organization, both in office and digitally;

Ability to manage and track supplies and product inventory effectively;

Ability to communicate well verbally and through written communication;

Ability to behave professional under all circumstances.

High school diploma or equivalent education required;

Experience in social work, sociology, psychology, or a related field is a plus;

3 years of administrative assistant experience;

Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat;

Must successfully pass a background check and have a valid Oklahoma driver’s license and auto insurance. 

Location: Office is in NW OKC

Hours: Part-time, 20 hours per week

Hourly Rate: Up to $18 per hour, depending on level of experience

Schedule: Flexible during the office hours of 8:00 am-4:00 pm, Monday-Friday; minimum of 3 days per week, occasional weekends

Dress Code: Business Casual